Conference Room Set up

A Conference room set up should be strategically designed so that the message may reach every body. Conference room set ups can be of various types and should be planned by proper technicians. The most common conference room set up styles are Auditorium, Board Room, Classroom, Hollow Square, U Shape, Cluster and the Octagon.

U Shaped Setup

The participants are seated in a 'U' shape. The open end of the 'U' is situated at the front of the meeting-room and provides an suitable location for the presenter. Participants are provided with a table or desk for taking notes .

Auditorium Setup

The participants are seated in rows of chairs without table or desk, Here interaction is minimum and questions are put forward by the use of an audience microphone.

Boardroom Setup

The participants are seated at a boardroom table. This is particularly Suitable for Board of Directors or Focus group meetings.

Hollow Square Setup

The participants are seated surrounding a Hollow Square. This is often called a closed 'U'.

Cluster Setup

In this Setup style the participants are seated in groups within the meeting-room. Each group can be designated as a team or can be from a specific department. This setup is used in such cases where the instructor presides group sessions or group problem solving sessions. .

Octagon Setup

In this Setup style the participants are seated around tables arranged in an octagon. The Seating arrangement permits each participant to view others.

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